Technical Procurement Officer (Sharjah, UAE)

Job Purpose

To implement the technical procurement processes for the engineering and maintenance activities of Airline fleet and 3rd Party aircrafts including spare parts, components, tools, and equipment. Handles the respective contracts, purchases and payments as per Airline approved standards and in line with regulations and approved specifications.

Key Result Responsibilities

1. Acts as an interface between Stakeholders and external suppliers to ensure all the technical procurement requirements are been purchased and delivered timely and cost-effectively as per Company's defined measures and Airbus approved specifications.

2. Supports in setting up a strategy, operating procedures and Suppliers' KPIs to ensure best quality and prices are being achieved for all goods and services prior to signing any contract with suppliers.

3. Takes part in the negotiations conducted with suppliers on commercial contracts terms and prices ensuring all are done as per the Airline adopted procedures and quality standards, Airworthiness regulations and as per Airbus and OEMs' approved specifications.

4. Evaluates new vendors and suppliers and carries necessary arrangements and pre-qualification requirements, if needed, in coordination with Quality Assurance and Finance Departments.

5. Supports in assessing the performance of existing vendors and suppliers prior to renewing contracts; monitors the vendors' valuation forms, questionnaires, reports, history, payments, etc.; identifies alternate providers whenever needed.

6. Establishes the required credit references and account set-up procedures in conjunction with the Finance Department and respective suppliers; coordinates to resolve any pricing or payments issues.

7. Partners with the Stores Inspector to control any stores' discrepancies, mismatch or damages and to resolve the same with suppliers immediately.

9. Partners with Stakeholder to ensure continued airworthiness and operational requirements of the fleet are met in a timely manner.

10. Establishes effective relationships with cross-functional teams to enhance productivity and quality of services provided by the procurement team; raises issues and suggestions to the corresponding manager accordingly.

11. Assists in conducting competitive bid exercises to test pricing and sourcing strategies. Handles the formalities related to tender submissions as per approved and adopted procedures.

12. Raises and follows up on the quotation requests, purchase orders, exchange orders and loan orders using the inventory control system. Chases outstanding purchase orders for on-time delivery and updates the details regularly to avoid generating AOG orders.

13. Ensures all entries have confirmed prices and agreed deliveries to the production schedule.

14. Coordinates with AOG desk and logistics team for all requirements whenever it is necessary.

15. Maintains records and an up-to-date database of all details related to suppliers, vendors, customers, prices, transactions, payments, etc.

16. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications and establishing personal networks

Qualifications (Academic, training, languages)

- Bachelor degree in Engineering/Management or equivalent from a recognized university; a degree in Aircraft Engineering/Aeronautical/Electro-Mechanical or equivalent is highly preferred.
- Alternately, a higher diploma or certificate in the related field from a recognized university or engineering college combined with the needed experience and exposure.
- Engineering Inventory Software certificate is a plus.
- Project Management certificate, or alternately the proven corresponding working experience.
- Proficient in Microsoft Office skills.
- Cost Control, Compliance, Budgeting and Quality Assurance trainings are an added value and some may be treated as conditional for this role.
- Professional membership of associations related to the Aviation/Airlines industry is a plus.
- Very good written and verbal communication skills: reporting, presentations, etc.
- Fluent in English Language.

Work Experience

- 5+ years' related working experience in a similar role handling technical procurement in the Engineering Department in the Aviation industry; low cost airline is an advantage.
- Specialized industry knowledge in procurement & inventory management systems, acquisition & Contract management.
- Possesses appropriate knowledge of the legal requirements of the respective Civil Aviation Authority
- Experienced in Vendor relationship: tender submissions, contracts, and SLAs of technical nature.
- Developed skills in cost-estimation analysis and managing budget.
- Experienced in working with a team of professionals (Engineers and Technicians) in a frequently changing environment with heavy work-load schedules and ad-hoc scenarios.
- Experienced in implementing, and monitoring policies, procedures and operating manuals as per business needs and in line with adopted regulations and approved quality standards.
- High accuracy and attention to both results and details.
- Proven skills in analyzing data, identifying variations and recommending cost-effective solutions.
- Cost-oriented, possesses analytical thinking, persuasive, problem solving, and decision making skills.
- Employs technical expertise, and interpersonal relations to support company's objectives.
- Demonstrates the ability to contribute and successfully deliver against business strategy and set KPIs.