Travel Coordinator

We are seeking an organized and detailoriented Travel Coordinator to manage and execute all travelrelated arrangements for staff artists VIP guests and event partners. The role ensures seamless travel logistics costeffective bookings and exceptional service standards aligned with the organizations operational and cultural requirements. The ideal candidate will have strong communication skills experience in managing multidestination itineraries and the ability to thrive in a fastpaced eventdriven environment.

Key Responsibilities

Arrange domestic and international travel including flights hotels ground transportation visas permits and travel insurance.

Prepare and manage travel itineraries ensuring accuracy and timely updates.

Coordinate travel logistics for visiting artists dignitaries and VIPs during events and programs.

Handle last minute changes calmly and efficiently.

Liaise with travel agencies airlines hotels and transport providers to secure competitive rates and preferred arrangements.

Maintain strong relationships with internal departments particularly Events Operations and HR.

Negotiate rates contracts and service agreements where applicable.

Ensure all travelers meet visa passport and entry requirements for relevant destinations.

Maintain accurate digital and physical records of all travel arrangements and approvals.

Ensure travel bookings comply with company policies and budget guidelines.

Track travel expenses and reconcile invoices with Finance.

Monitor travel budgets and provide regular reporting on costs and utilization.

Process travel reimbursements promptly and accurately.

Requirements

Bachelors degree in Business Administration Hospitality Tourism or a related field.

3 years of experience in travel coordination hospitality or event logistics (UAE experience preferred).

Familiarity with visa processes regional and international travel protocols.

Experience working with high profile guests and culturally diverse stakeholders. supporting high-level executives or VIPs.

Excellent organizational and time-management skills.

Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).

Outstanding verbal and written communication in English (additional languages are a plus).

Strong interpersonal skills and the ability to interact with VIPs and high-profile individuals.

Discretion reliability and a professional demeanor.

Flexibility to adapt to changing priorities and work outside standard hours if needed.

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Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl please do call our office ator drop us a message on our website - .